Thursday, July 7, 2011

Your email, only simpler.

Email is both a necessary and, at times, overwhelming.  Here are a few easy tips can make it more manageable.

Set time aside for reading email rather than checking it all the time or not at all.  Checking it regularly and clearing out the junk will make it much easier to read without wasting time.

Delete ads and spam as soon as you get them.  You can greatly reduce the amount of email you have to read by scanning the senders and subject lines, then deleting anything that is not important to you in groups.  Read only the messages that you need or want to read.

Use filters to separate incoming messages into groups.  Filters can be set up to look for senders, keywords in subject lines, and filtering messages that come from groups can make it easier to identify, prioritize and read.  Once the messages are in their own folders you can decide when to read them.

Archive messages that you want to keep in folders.  Messages that you will need to access later can be saved in separate folders for easy access later.  Label the folders with names that will help you remember what is in them.  Periodically, clean out the folders so that you can find the emails that you really need.

Forward messages from other accounts all to one account.  If you have multiple email accounts, have them all forward into one email account for simplicity.  This way you can check all your email in one place.

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